Rules of accreditation of the staff of diplomatic missions, consular posts and representations of international organizations in the Republic of Azerbaijan and their family members at the Ministry of Foreign Affairs of the Republic of Azerbaijan

1. General provisions

1.1. These Rules regulate the registration (hereinafter referred to as “the accreditation”) of employees of diplomatic missions, consular posts and the representations of international organizations (hereinafter referred to as “diplomatic mission”) and their family members at the Ministry of Foreign Affairs of the Republic of Azerbaijan (hereinafter referred to as “Ministry”).

1.2. The accreditation is carried out by the State Protocol Department of the Ministry.

1.3. The persons accredited by the Ministry are recognized as the staff members of diplomatic missions.

1.4. The persons belonging to below-mentioned categories are accredited by the Ministry:

1.4.1. Members of diplomatic staff and their family members;

1.4.2. Members of administrative and technical staff and their family members;

1.4.3. Service staff, private servants, who are not staff members, foreign citizens, who permanently live in Azerbaijan, work at diplomatic missions but are not holders of diplomatic and service passports, the citizens of the third countries;

1.4.4. The citizens of the Republic of Azerbaijan, working at the diplomatic missions;

1.4.5. Honorary consuls.

1.5. The spouses of members of diplomatic and administrative staff and their children under 18 years of age are considered family members. The person, who is officially married to a staff member of a diplomatic mission, is considered a spouse. According to the legislation of the Republic of Azerbaijan, the persons, who have the partner relationships and are in the same-sex marriages, are not accepted as spouses.

1.6. On the basis of mutuality principle the question of accreditation of parents and the children aged 18-25 years, who live together with the members of the staff of diplomatic missions, can be considered by the Ministry.

 

2. Types of identity cards

2.1. The Ministry issues to the members of diplomatic and administrative-technical staff of diplomatic missions, their family members, service staff, private servants, , who are not staff members, foreign citizens, who permanently live in Azerbaijan, work at diplomatic missions but are not holders of diplomatic and service passports, the citizens of the third countries, the citizens of the Republic of Azerbaijan, working at the diplomatic missions, and honorary consuls the identity (ID) cards of below-mentioned types:

2.2. The diplomatic card:

2.2.1. To members of diplomatic staff and their family members;

2.2.2. To heads of diplomatic missions, non-resident in Baku, to one member of diplomatic staff of the same diplomatic missions, the military (defense, police or frontier) attachés;

2.2.3. To employees, working at the representations of the United Nations Organisation and its specialized agencies in the Republic of Azerbaijan, who have the UN  “Laissez-Passer” (excluding citizens of the Republic of Azerbaijan or the persons, who permanently reside in the Republic of Azerbaijan) and their family members;

2.2.4.  To heads of the representations of international organizations, who enjoy the diplomatic status, privileges and immunities under the provisions of the agreement concluded with the Republic of Azerbaijan (excluding the citizens of the Republic of Azerbaijan) and their family members.

2.3.     The service card:

2.3.1.  To employees of diplomatic missions, who are holders of service passports, and their family members;

2.3.2.  To employees, working at the representations of the United Nations Organization and its specialized agencies in the Republic of Azerbaijan, who do not possess a UN “Laissez-Passer” (excluding citizens of the Republic of Azerbaijan or persons, who permanently reside in the Republic of Azerbaijan), and their family members;

2.3.3.  To the administrative and technical staff of the representations of international organizations in the Republic of Azerbaijan, who enjoy privileges and immunities according to provisions of the agreement concluded with the Republic of Azerbaijan, but who are not holders of service passports (excluding citizens of the Republic of Azerbaijan and the persons, who permanently reside in the Republic of Azerbaijan), and their family members.

2.4. The card:

2.4.1. To the members of administrative-technical and service staff, citizens of foreign countries, who work at the diplomatic missions, but who are not holders of service or special passports and who at the same time do not enjoy privileges and immunities;

2.4.2. To private servants, who are not members of staff of diplomatic missions;

2.4.3. To the citizens of foreign countries, who permanently reside in the Republic of Azerbaijan and are employees of diplomatic missions, but are not holders of diplomatic and service passports, the citizens of third countries;

2.4.4. To the members of administrative-technical and service staff of diplomatic missions, citizens of the Republic of Azerbaijan.

2.5. The card of honorary consuls:

2.5.1. To the honorary consuls of foreign countries in the Republic of Azerbaijan.

2.5.2. Staff members of diplomatic missions mentioned in this item enjoy privileges and immunities specified in the Vienna Convention on Consular Relations of 1963 with regard to honorary consuls.

2.5.3. Family members of honorary consuls are not accredited.

2.6. In spite of the fact that a member of the diplomatic mission comes under any of the above-mentioned categories by the type of his/her passport and the position held, on the basis of the principle of reciprocity the Ministry has the right to clarify the status of the member of a diplomatic mission and to determine the category of the card to be issued.

2.7. All cards are valid for 2 years.

2.8. The privileges and immunities of the staff members of diplomatic missions are determined in accordance with the Vienna Convention on Diplomatic Relations of 18 April 1961, the Vienna Convention on Consular Relations of 24 April 1963 and other international treaties the Republic of Azerbaijan is a party to.

 

3. The issuance of cards

3.1. For the accreditation of the staff members of diplomatic missions the below-mentioned documents should be submitted to the Ministry:

3.1.1. The Verbal Note;

The Verbal Note on the accreditation should be sent within 10 working days after the arrival in the country or the employment. The Note should contain the name, surname, position in the mission and the diplomatic rank (if applicable) of the person to be accredited.

3.1.2. Two (2) color photographs (size 3x4 cm, on the white background);

3.1.3. A copy of pages of the foreign citizens’ passport with basic information on its holder (name, surname, photograph and type of passport), as for the citizens of the Republic of Azerbaijan – a copy of their ID card;

3.1.4. Two (2) copies of the Application For Identity Card (Annex 1) completed in the established order and certified by the seal of the mission and the signature of its head.

3.2. In case the home address is not known at the moment of filling in the Application, the information on it should be submitted to the Ministry by means of a Verbal Note within 15 working days after the address becomes known or is changed.

3.3. In case of the expiry of ID cards or the change of position of ID cards holders the below-mentioned documents should be submitted to the Ministry:

3.3.1. The Verbal Note;

The name, surname, position in the mission and diplomatic rank (if any) of the person to be accredited should be given in the Note;

3.3.2. Two (2) color photographs (size 3x4 cm, on white background);

3.3.3. A copy of the expired or changed ID card;

3.3.4. Two (2) copies of Application For Identity Card (Annex 1) completed in the established order and certified by the seal of the mission and the signature of its head.

3.4. The application concerning the expiry or change of ID cards should be submitted at least within 10 working days before the expiration.

3.5. During the receipt of new ID cards the originals of the expired or changed cards should be submitted to the Ministry.

3.6. In case of a loss, theft or damage of ID cards the below-mentioned documents should be submitted to the Ministry for obtaining the new cards:

3.6.1. The Verbal Note;

The name, surname, position in the mission and diplomatic rank (if applicable) of the person to be accredited and one of the reasons of request (loss, theft or damage) should be given in the Note;

3.6.2. Two (2) color photographs (size 3x4 cm, on white background);

3.6.3. Two (2) copies of the Application For Identity Card (Annex 1) completed in the established order and certified by the seal of the mission and the signature of its head.

3.7. After the respective documents (mentioned in paragraphs 3.1- 3.6)  are officially submitted to the Ministry the ID cards, being prepared within 15 working days, will be issued in the below-mentioned order:

3.7.1. The ID cards are received personally by the members of the diplomatic staff of diplomatic missions or by the authorized diplomat on the basis of the respective Verbal Note of a diplomatic mission;

The ID cards of family members can be received by the head of the family or by the authorized diplomat on the basis of the respective Verbal Note of a diplomatic mission;

3.7.2. The ID cards of members of administrative and technical staff should be received personally by the holders of cards;

The ID cards of their family members can be received by the head of the family;

3.7.3. The service staff of diplomatic missions, private servants, who are not staff members, foreign citizens, who permanently live in Azerbaijan, work at diplomatic missions but are not holders of diplomatic and service passports, the citizens of the third countries personally receive their ID cards;

3.7.4. The ID cards of honorary consuls should be received personally by the holders of cards.

 

4. The return of ID cards

4.1. The ID cards of the staff members of diplomatic missions should necessarily be returned with the below-mentioned documents to the Ministry within 10 working days after the termination of their activities in the Republic of Azerbaijan or their work at the diplomatic missions:

4.1.1. The Verbal Note;

The name, surname, position in the mission of the person, whose activity is completed, should be mentioned in the Verbal Note.

4.1.2. A copy of the Notification form of departure (Annex 2) completed in the established order and certified by the seal of the diplomatic mission and the signature of the head of mission.

4.2. In case the ID cards are not returned to the Ministry the applications on the accreditation of new members of diplomatic missions will not be considered.