Information on submission of credentials in Azerbaijan Republic.

Arrival of the New Ambassador

When a newly appointed Ambassador arrives in Baku, he/she is met by an officer of the State Protocol Department of the Ministry of Foreign Affairs of the Republic of Azerbaijan in the VIP lounges of the airport, seaport or railway station. Arrival time: 09.00-22.00 (with the exception of Sundays and holidays). Should the Ambassador come to Baku by car, the State Protocol officer welcomes the Ambassador at the Embassy.

The State Protocol Department of the Ministry of Foreign Affairs should be notified of the date and time of arrival, the flight number and the accompanying persons in order to meet the Ambassador.

Presentation of the copies of credentials to the Minister of Foreign Affairs

The newly appointed Ambassador presents the copy of the credentials either to the Minister of Foreign Affairs of the Republic of Azerbaijan, the Deputy Foreign Minister or Director of State Protocol Department.

The newly appointed Ambassador is received by the Head of the State Protocol Department of the Ministry of Foreign Affairs before the ceremony.

The officers of the State Protocol Department and of the relevant Territorial Department greet the Ambassador at the Ministry of Foreign Affairs. By agreement with the State Protocol Department, the Ambassador may be accompanied by members of diplomatic staff.

Ceremony of presenting copy of the credentials to the Minister of Foreign Affairs is held in the meeting room of the Minister. The head of the relevant Territorial Department and a representative of the Department of Press and Information Policy of the Ministry of Foreign Affairs of the Republic of Azerbaijan take part in the meeting.

The Ambassador presents copies of the Letters of Credence and Letters of Recall of his/her predecessor to the Foreign Minister. A photo is taken.

Ceremony of the presentation of credentials

The ceremony of the presentation of credentials is held at the Presidential Palace of the Republic of Azerbaijan(see photo 1).On the appointed day, an officer of the State Protocol Department of the Ministry of Foreign Affairs accompanies Ambassador in an official car from his residence to the Presidential Palace of the Republic of Azerbaijan. The car is escorted till the Presidential Palace of the Republic of Azerbaijan. Up to two diplomats and a Military Attaché (if any) may accompany the Ambassador during the ceremony Ambassador’s spouse may also participate in the ceremony.

In honour of the Ambassador a Guard of Honour presents arms and a red carpet is laid down in the official greeting area of the Presidential Palace. At the appointed time the car enters the official greeting area of the Presidential Palace. Ceremonial drum march sounds. The Officer-in-Command of the Guard of Honour welcomes the Ambassador in front of the car and salutes him/her. The Ambassador bows before the State flag of the Republic of Azerbaijan in front of the Guard of Honour (1) and passes before the Guard of Honour. At the entrance to the building officer of the Protocol Service of the President of the Republic of Azerbaijan meets him (2) and invites to a special room. Tea and soft drinks are served.

When invited, Ambassador and the accompanying persons (in a row, according to the protocol order) passing through the “Meeting room” move forward to the “Room for Official ceremonies”. When they enter the “Room for official ceremonies”, head of the President’s Protocol Service introduces the Ambassador to the President of the Republic of Azerbaijan. The Ambassador faces the President from 2-3 steps away. The accompanying persons stand in a row 3 steps away behind the Ambassador.(See photo 2.)Foreign Minister of the Republic of Azerbaijan (or a Deputy Foreign Minister) and head of the International Relations Department of the Executive Office stand to the right of the President of the Republic of Azerbaijan.

The Ambassador says“Mr. President, ….. I have the honour to present to you the Letter of Credence accrediting me as Ambassador Extraordinary and Plenipotentiary to the Republic of Azerbaijan and the Letter of Recall of my predecessor.”The Ambassador may add two sentences at his will. Then the Ambassador, approaching the President of the Republic of Azerbaijan, hands his/her Letter of Credence and the Letter of Recall (if any) of the predecessor, shakes hands with the President. The President of the Republic of Azerbaijan and the Ambassador are invited to be photographed in front of the State flag of the Republic of Azerbaijan. The Ambassador presents to the President persons accompanying him and a photo is taken.

The President of the Republic of Azerbaijan invites the Ambassador to a short meeting. The Minister of Foreign Affairs (or Deputy Minister of Foreign Affairs) of the Republic of Azerbaijan and head of International Relations Department of the President’s Executive Office take part in the meeting.

After the meeting the officer of the President’s Protocol Service escorts the Ambassador to the exit. The Ambassador goes past the Guard of Honour and getting on the car, drives off.

Dress code in the ceremony

Men: dark suit or national costumes(Business attire - ?)
Ladies: women’s suits, national costumes or dresses.
Military attaché should wear a uniform if he participates.

Expiry of the term of office of the Ambassador

The Ambassador, whose term of office has expired, applies to the State Protocol Department of the Ministry of Foreign Affairs to organize farewell meetings with the country’s leadership before leaving the Republic of Azerbaijan.

When the term of office of the Ambassador with residence in Baku expires, a dinner is given in honour of the Ambassador on behalf of the Deputy Foreign Minister or the Head of the relevant department.

The Ambassador, whose term of office has expired, is seen off from the VIP lounge of the airport, seaport, or railway station by State Protocol officer of the Ministry of Foreign Affairs. Departure times: 09.00-22.00 (with the exception of Sundays and holidays). The Ministry of Foreign Affairs should be notified in advance of the date and the time of departure, and the flight number in order to see the Ambassador off.

If the Ambassador leaves the territory of the Republic of Azerbaijan by car, the officer of the State Protocol Department bids farewell to the Ambassador at the Embassy residence.