The Protocol Rules on the official presentation at the Ministry of Foreign Affairs of chargés d’affaires a.i., heads of representations of international organizations, consuls-general (consuls, vice-consuls, consular agents) and honorary consuls assigned

 The Protocol Rules on the official presentation at the Ministry of Foreign Affairs of chargés d’affaires a.i., heads of representations of international organizations, consuls-general (consuls, vice-consuls, consular agents) and honorary consuls assigned to and with residence in the Republic of Azerbaijan

a) The official presentation of chargé d’affaires a.i. of the embassy (embassy office) of a country with residence in Baku at the Ministry of Foreign Affairs of the Republic of Azerbaijan is carried out based on an official diplomatic note addressed to the Ministry of Foreign Affairs of the Republic of Azerbaijan by the Ministry of Foreign Affairs of the country he/she represents.

Within 5 working days after the chargé d’affaires a.i. arrives in the Republic of Azerbaijan or is appointed (if a staff member of the embassy already functioning in the Republic of Azerbaijan is appointed the chargé d’affaires a.i. for more than two months) the State Protocol Department of the Ministry of Foreign Affairs must be requested a meeting. At the meeting, the chargé d’affaires a.i. should present to the head of the State Protocol Department (or the substituting person) an official note on his/her appointment by the Ministry of Foreign Affairs of the country he/she represents addressed to the Ministry of Foreign Affairs of the Republic of Azerbaijan.

b) The official presentation of a head of the representation of an international organization at the Ministry of Foreign Affairs of the Republic of Azerbaijan is carried out only on the basis of the letter of appointment by the head of the international organization he/she represents addressed to the leadership of the Republic of Azerbaijan or the official note of the international organization addressed to the Ministry of Foreign Affairs of the Republic of Azerbaijan.

Within 5 working days after the head of the representation of an international organization arrives in the Republic of Azerbaijan or is appointed (if a staff member of the representation of an international organization already functioning in the Republic of Azerbaijan is appointed its head) the State Protocol Department of the Ministry of Foreign Affairs should be requested a meeting. At the meeting, the head of the representation of an international organization should present to the head of the State Protocol Department (or the substituting person) the letter of appointment by the head of an international organization addressed to the leadership of the Republic of Azerbaijan or an official note of the organization on his/her appointment addressed to the Ministry of Foreign Affairs of the Republic of Azerbaijan.

The appointment of chargés d’affaires a.i. to the representations of international organizations is carried out in accordance with provisions set out in item (a) of the present Rules.

c) The official presentation of the head of a Consulate-General (Consulate, Vice-Consulate, Consular Agency) in the Republic of Azerbaijan at the Ministry of Foreign Affairs is carried out based on the consular commission (with the full description of its consular district) of the country he/she represents.

Within 10 working days after the head of a Consulate-General (Consulate, Vice-Consulate, Consular Agency) arrives in the Republic of Azerbaijan, the State Protocol Department of the Ministry of Foreign Affairs must be requested a meeting. At the meeting, the newly appointed consul-general (consul, vice-consul, consular agent) should present the consular commission to the head of the State Protocol Department (or the substituting person).

d) The presentation of an honorary consul to the Republic of Azerbaijan at the Ministry of Foreign Affairs of the Republic of Azerbaijan is carried out based on the consular commission of the country he/she represents (with the full description of the consular district).

Within 10 working days after the arrival of the honorary consul in the Republic of Azerbaijan, the State Protocol Department of the Ministry of Foreign Affairs must be requested a meeting. During the meeting the consular commission is presented to the head of the State Protocol Department (or the substituting person) by the newly appointed honorary consul.

e) When the functions or the duration of the mission (appointment) of the chargé d’affaires a.i., head of an international organisation, head of a consulate-general (consulate, vice-consulate, consular agency), honorary consul ends, they must hold a farewell meeting with the head of the State Protocol Department (or the substituting person) and the head of the respective department of the Ministry of Foreign Affairs (or the substituting person).